This system is called the “Basic System of the Jordanian Arbitrators Association for the year 2025” and it shall be effective from the date of the Minister’s approval of it.
The following words and phrases, wherever they appear in these regulations, shall have the meanings assigned to them below, unless the context indicates otherwise:
- The Association: The Jordanian Arbitrators Association.
- The Law: The applicable Jordanian Arbitration Law.
- The Minister: The Minister of the Interior.
- The Board: The Board of Directors of the Association.
- The Chairman: The Chairman of the Board.
- The General Assembly: The General Assembly of the Association.
- Member: Any person who has joined the Association in this capacity and whose name is listed in its records as an arbitrator.
- Expert: Any person who is registered in the Association's register of experts in this capacity and whose name is listed in its records as an expert.
- Arbitrator: Any person listed in the Association's register in this capacity to conduct arbitration in contractual or non-contractual disputes and disagreements.
- The Center: The arbitration center established or accredited in accordance with the provisions of these bylaws.
- Permanent Board Members: The Jordanian Engineers Association, the Jordanian Bar Association, the Jordanian Construction Contractors Association, the Amman Chamber of Commerce, and any other entity that joins the association in that capacity after approval by the General Assembly based on the Board's recommendation.
a) Arbitration: This is a means of resolving disputes that have arisen or may arise between parties in a specific contractual or non-contractual dispute.
b) The Association is an independent arbitral body concerned with managing and organizing arbitration in accordance with the Jordanian Arbitration Law and these bylaws. Its headquarters are in Amman, the Hashemite Kingdom of Jordan, and it may establish branches within the Kingdom as needed. The Association has no objectives other than those stipulated in these bylaws and is prohibited from pursuing any political or religious objectives.
The Association aims to manage and regulate arbitration activities in the Kingdom and, to that end, undertakes the following:
a. Promoting arbitration as an alternative dispute resolution method.
b. Cooperating and coordinating with Arab and international arbitration bodies and centers to achieve its objectives.
c. In accordance with Article Five of these bylaws, preparing lists of arbitrators and experts accredited by the Association, and nominating or appointing arbitrators and experts upon the request of the competent judge, one of the disputing parties, both, or any other entity.
d. Publishing bulletins and periodicals related to arbitration.
e. Spreading the culture of arbitration by holding seminars, lectures, conferences, and specialized training courses, and issuing certificates to participants.
f. Striving to include arbitration in the terms of tenders and contracts, and ensuring that the Association has the authority to nominate or appoint arbitrators or experts.
g. Cooperating and coordinating with all governmental bodies, unions, associations, and centers in the Kingdom to achieve the Association's objectives.
a. The Association, in coordination, cooperation, and/or partnership with relevant entities, may work to establish a local and/or regional arbitration center in the Kingdom, after obtaining the necessary approvals.
b. All other provisions, conditions, and rules governing the Association's relationship with the arbitration center upon its establishment, or the rules governing cooperation with any center, shall be determined by instructions issued by the Board for this purpose.
A. The following conditions must be met by an arbitrator:
1. They must be a Jordanian citizen and registered with the Association as such. Arbitrators of other nationalities may be registered by a decision of the Board.
2. They must pay the membership and subscription fees specified in accordance with the provisions of these bylaws.
3. They must possess full legal capacity as stipulated in Article (43) of the Civil Code.
4. They must meet the conditions stipulated in the Arbitration Law and in the Membership and Registration Instructions issued by the Board in accordance with the provisions of these bylaws.
5. They must be knowledgeable in arbitration matters and the Jordanian Arbitration Law.
B. The membership application must be submitted on the form prepared for this purpose and approved by the Board.
C. The Membership Committee, formed by the Board, will review the application within one month of its submission and submit its recommendation to the Board.
D. The Council shall decide, by a majority vote of its members, whether to accept or reject a membership application within one month of receiving the Membership Committee's recommendation.
e. If the Council rejects a membership application, the decision must be justified. The applicant may appeal the Council's rejection decision to the Minister within one month of being notified of the decision. After reviewing the appeal, the Minister may take whatever action he deems appropriate, and his decision in this regard shall be final.
f. If accepted, the applicant must pay the membership and subscription fees within thirty days from the day following the date of notification of acceptance of the application; otherwise, he shall be considered to have withdrawn the application.
g. The applicant shall become a registered arbitrator with the Association from the date of payment of the membership and subscription fees and the issuance of the membership certificate.
a. Registration in the Association's expert register is conducted in accordance with instructions issued by the Board for this purpose.
b. Experts registered in the Association's expert register are not eligible to run for membership on the Board, participate in voting, or take part in decision-making.
a. Without prejudice to the legal status and acquired rights of permanent members (those previously registered in the association as such before the provisions of these bylaws came into effect), the association shall collect membership and subscription fees from members as follows:
1. (5000) dinars from permanent members, payable once.
2. (150) dinars membership fee upon initial registration with the association.
3. (150) dinars annual subscription fee.
b. Registration fees in the Experts Register shall be as follows:
1. (100) dinars membership fee upon registration with the association.
2. (100) dinars annual subscription fee.
c. A member or expert who has lost their registration with the association for more than two years and wishes to re-register must submit a new application for membership as an arbitrator or a new application for registration as an expert and pay the arbitrator membership fee or new fees for registration in the Experts Register for the last two years in arrears, once only. If a member or expert loses their membership a second time, their membership will be reinstated upon payment of new membership fees and registration fees for all the years during which their membership was lost.
d. Membership fees and annual subscriptions may be reviewed periodically upon the recommendation of the Board of Directors and a decision by the General Assembly. No amendment shall be implemented except after approval by the Board of Directors of the Associations Registry.
a. The parties may, by mutual agreement, designate the Association as the authority for appointing the arbitrator or arbitration panel, provided they submit a request to the Association to that effect.
b. The Association may be designated as the authority for appointing experts if the parties agree to this and submit a request to the Association to that effect.
c. The arbitrator or expert shall be appointed by a decision of the Council, in accordance with what it deems appropriate for the case in which the appointment is sought, unless the parties specify particular conditions for the person they wish to appoint.
The association consists of:
A. The General Assembly.
B. The Board.
C. The specialized committees.
D. The administrative staff, appointed by the association's Board of Directors.
A. The General Assembly consists of:
Members of the Association registered in the Arbitrators' Register and who have paid their dues at least one month prior to the General Assembly meeting; members (individual permanent members) who joined the Association before the provisions of these bylaws came into effect and who have paid their dues in that capacity; and permanent members of the Board of Directors. All are considered members who have paid their dues in accordance with the provisions of these bylaws.
B. The General Assembly is the supreme authority of the Association. Its powers and responsibilities encompass all matters related to organizing and managing the Association's affairs, determining its plans, and formulating the policies and programs necessary for their implementation, including:
1. Approving amendments to the membership fees for arbitrators and/or the registration fees for experts, based on the Board's recommendation.
2. Discussing and approving the Board's annual reports and final financial statements, and approving the work plan and estimated budget for the following year.
3. Appointing the Association's auditors.
4. Electing and terminating the Board members and electing replacements.
5. Dismissing the Board of Directors or any of its members. 6. Overseeing the management of the association's funds and supervising its operations and activities.
7. Discussing and approving the association's internal regulations and financial and administrative guidelines.
8. Any other matter outside the purview of the Board of Directors.
a. The General Assembly shall hold an annual ordinary meeting every year during the first four months of the same year, based on a decision made by the Board or upon a request submitted to the Board by twenty percent of the General Assembly members who have paid their annual dues at least one month prior to the meeting date, provided that the following conditions are met:
1. The Board shall determine the date of the annual ordinary General Assembly meeting at the Association's headquarters or any other location by means of an invitation signed by the Chairman and sent to the members at least two weeks prior to the meeting date. This invitation shall include the meeting agenda and its attachments. The invitation may be delivered to the member by hand against a signed receipt or through modern means of communication (email or WhatsApp).
2. The ordinary General Assembly meeting shall be valid if an absolute majority of the General Assembly members are present, in person or by proxy, provided that they have paid their annual dues at least one month prior to the meeting date. If a quorum is not reached within the first hour of the scheduled meeting time, the General Assembly shall reconvene fifteen days later at the same time and place, after notifying the members of the new date. The meeting shall be valid with the attendance of at least the number of members of the Board of Directors.
3. The General Assembly meeting shall be chaired by the Chairman of the Board, or by his deputy in his absence. If both are absent, the meeting shall be chaired by the eldest member of the Board.
4. Voting on resolutions during the regular meeting of the General Assembly shall be by a show of hands. Resolutions shall be adopted by an absolute majority of the votes of the members present. In the event of a tie, the chair of the meeting shall have the casting vote. The chair of the meeting may request a secret ballot on certain matters.
B. Resolutions on the following matters shall be adopted by an absolute majority of the members present at the time of voting:
1. The Board of Directors' report on the association's activities during the past year.
2. Approval of the association's final financial statements.
3. The auditor's report. 4. Approval of the draft annual budget.
5. Election of the Board of Directors by secret ballot, with voting to be conducted by members present in person or by proxy. Members attending the meeting via videoconference are not permitted to vote.
6. Removal of the Board of Directors or any of its members.
7. Appointment of a certified public accountant who is not a member of the Board of Directors.
8. Approval of the association's general policy and the plans and programs necessary for its implementation.
9. Oversight of the management of the association's funds and supervision of the association's operations and activities.
10. Discussion and approval of the association's internal regulations and financial and administrative instructions, including those related to the operation of branches and their relationship with the association.
C. The General Assembly may hold its meetings remotely via videoconference, and any member may attend the meeting using such means.
a. The General Assembly may be convened for one or more extraordinary meetings after the date of the regular annual meeting, by a decision of the Board or upon a written request from no less than twenty percent of the members of the General Assembly who have paid their annual dues at least one month prior to the meeting date, to consider matters within its jurisdiction as specified in the request.
b. The General Assembly may be convened for an extraordinary meeting upon a request from the Board or upon a written request from no less than one-third of the members of the General Assembly who have paid their annual dues to the Association.
c. The Extraordinary General Assembly of the Association has the following powers:
1. To dissolve the Association.
2. To approve the establishment of a branch or branches of the Association.
3. To amend the Association's bylaws with regard to its objectives and goals, provided that the Board of Directors of the Associations Registry approves such amendment.
4. To merge the Association with any other association or associations similar to it in objectives or nature of work.
5. Any matter that affects the reputation of the Association.
d. A meeting is valid if at least two-thirds of the members who have paid their annual dues, either in person or by proxy, are present at least one month prior to the meeting date. Decisions are made by a two-thirds majority of the members present.
e. If a quorum is not reached within the first hour of the scheduled start time, the meeting is considered invalid. A second meeting may be convened, and a quorum at this second meeting will be an absolute majority of the members who have paid their annual dues, either in person or by proxy, at least one month prior to the meeting date. Decisions at this second meeting will be made by an absolute majority of those present.
f. Only matters for which the extraordinary meeting was convened may be discussed.
The minutes of the ordinary and extraordinary general assembly meetings are recorded in a special register, and are signed by the chairman of the session and the secretary. The minutes of the session are accompanied by a list that includes the names of the members present, their signatures, the decisions, and the objectives.
1. The Council consists of:
A. Permanent members, namely:
1. The Jordan Engineers Association.
2. The Jordan Bar Association.
3. The Jordan Construction Contractors Association.
4. The Amman Chamber of Commerce.
5. Any other entity that joins the Association in this capacity.
If any other entity joins the Association as a permanent member, it automatically becomes a member of the General Assembly and the Board of Directors.
The representation of permanent members on the Council is determined by a written resolution issued by the councils of the professional associations to which the member belongs, or the Board of Directors of the Amman Chamber of Commerce, or the entity that joins as a permanent member. Any permanent member may be replaced for the remainder of their term in the same manner.
A. Seven members elected by the General Assembly, including the Chairman. The term of membership on the Council is three years, except for the permanent members of the Board of Directors, whose membership is continuous. If the number of permanent members increases, the number of elected members shall also increase by the same number and shall be appointed by the Board for the remainder of the Board's term.
B. The Chairman and members of the Board shall be elected by secret ballot from the members present in person or by proxy at the General Assembly meeting. Each member present shall have the right to elect the Chairman and one or more members of the Board.
C. Candidates for membership on the Board and for the position of Chairman must meet the following conditions at least (15) days before the date of the General Assembly meeting:
1. They must have paid their membership fees in full.
2. They must submit a candidacy application to the Board and pay the application fee of (200) dinars.
D. If the membership of a Board member ends due to resignation, death, absence from more than three consecutive meetings without an acceptable written excuse for each meeting, or for any other reason beyond their control, the Board shall appoint a replacement member who meets the membership requirements. The replacement member shall remain on the Board until the first General Assembly meeting, which may either ratify their appointment or elect another replacement member to complete the term of the member whose term has ended. Its membership.
e. If the number of members whose membership on the council has expired reaches five out of the seven elected members, the general assembly shall be convened to elect a new council within a period not exceeding thirty days from the date of expiry of the last member's term.
f. The council shall hold at least six meetings during the year at the invitation of the president or, in the president's absence, the vice president.
g. At its first meeting following the general assembly meeting, the council shall elect the vice president, the secretary, and the treasurer.
h. Neither the president nor any member elected to the council after the issuance of these bylaws may hold the presidency or membership of the council for more than two consecutive terms. A member or president may run for membership or presidency of the council after the expiration of the term of the council in which they were not a member or president.
i. The president represents the association before any entity and follows up on the implementation of decisions issued by the council. They also follow up on the work of the committees formed by the council and monitor the implementation of policies and decisions issued by the council. In the president's absence, the vice president shall act on their behalf.
j. The president, or, in the president's absence, the vice president, shall chair the council meetings. In the absence of both, the eldest member shall chair the council meetings. Age.
k. A quorum for council meetings is a majority of its members, and decisions are made by a majority vote of the members present. In the event of a tie, the side with which the meeting chair votes prevails.
l. If a quorum is not reached at any council meeting, the chair shall issue a new invitation to the council members to meet no later than one week from the date of the first meeting.
a. The Board shall hold a meeting at least three months prior to the General Assembly meeting, within the first three months following the end of the fiscal year, to determine the date of the Ordinary Annual General Meeting, and to discuss the agenda of the Ordinary Annual General Meeting and approve the following items included in the meeting notice:
1. The agenda of the General Assembly meeting.
2. The Board's annual report on the activities of the Association and its specialized committees, and the Board's recommendations thereon, including any proposals related to amendments to the bylaws and membership fees.
3. The final financial statements for the concluded fiscal year and the auditor's report.
4. The estimated budget for the following fiscal year.
5. The work plan for the following fiscal year.
6. Any other matters included in the agenda or requested by any member of the General Assembly, provided that these are submitted to the Association seven days prior to the date of the General Assembly meeting.
7. Election of the auditors.
8. Election of the Board upon the expiration of its term, in accordance with the provisions of these bylaws.
b. The minutes and resolutions of the Board shall be recorded in a special register and signed by the chairperson and the members present.
c. The council may hold its meetings remotely via video communication, and any member may attend the meetings in that manner.
The Board is the highest executive authority in the association and is accountable to the General Assembly and other parties. The Board assumes the powers and responsibilities related to managing the affairs of the association, including the following:
a. Implementing the decisions, policies, plans, and budgets approved by the General Assembly.
b. Authorizing whomever it deems appropriate to sign on behalf of the association in all matters, including financial, administrative, judicial, and other matters.
c. Forming one or more committees to assist the Board in carrying out its duties and responsibilities. Each committee consists of three members from the General Assembly, selected for their expertise, including one member appointed by the Board from among its own members. The Board also appoints a chairperson for each committee and issues regulations governing its work, including how to convene meetings, make decisions, submit recommendations to the Board, and delegate powers as the Board deems appropriate. These committees may include:
1. Membership Committee
2. Regulations Committee
3. Financial and Administrative Committee
4. Cultural, Seminars, and Training Committee
d. Appointing a sufficient number of administrative staff and defining their powers and duties, taking into account their academic and professional qualifications, and determining their salaries and bonuses to be commensurate with their counterparts in the market.
e. Maintaining the records of arbitrators and experts.
f. Reviewing complaints and objections submitted in writing to the association.
g. Approving the registration of arbitrators as members of the association and/or the registration of experts in the experts' register after reviewing the recommendation of the membership committee.
h. Preparing a code of conduct for arbitrators and experts.
i. Preparing annual reports and final accounts for each fiscal year, proposing plans, programs, and estimated budgets for presentation to the general assembly, and any proposed amendments to the bylaws and membership fees.
j. Preparing or amending a guide to arbitrators' and experts' fees.
k. Appointing arbitrators or experts upon request from the parties to the dispute or any other appointing party.
a. Membership in the association terminates in any of the following cases:
1. Death.
2. Resignation.
3. The member's loss of any of the membership requirements stipulated in these bylaws.
4. Expulsion by a two-thirds majority vote of the board of any member who has violated any of the association's aims and objectives or caused material or moral harm to the association or its reputation. A member who has been expelled has the right to appeal the board's decision to the relevant minister within (30) days of being notified of the board's decision.
5. Failure to pay annual dues for two consecutive years.
b. The board may, upon the request of a member whose membership has terminated due to resignation, loss of any of the membership requirements, or failure to pay annual dues for two consecutive years, reinstate membership through a new application, provided that the membership fees and dues are paid in accordance with these bylaws.
The association's financial resources consist of:
a. Membership fees and annual subscriptions.
b. Gifts and donations, whether in kind or in cash, received by the association and approved by the board if they originate from a Jordanian source.
c. Revenue from the association's activities, various services, and training courses, and from the proceeds of managing and organizing arbitration.
d. Any other financial resources approved by the board in accordance with the laws and regulations in force in the Kingdom.
The association's fiscal year begins on January 1st and ends on December 31st of each calendar year.
Subject to the provisions of Article (32) of the Guiding System for Associations/Procedures for Dissolving an Association/Chapter Seven, the association shall be dissolved by a decision taken by the General Assembly in an extraordinary meeting and by a two-thirds majority of its members. In this case, its assets and all its movable and immovable funds and properties shall be transferred, after it has been discharged from all the obligations incurred by it, to any association similar in goals and objectives, otherwise, they shall be transferred to the Associations Support Fund.
a. The association has the right to lease and own real estate, land, and movable and immovable assets necessary to enable it to fulfill its duties. It also has the right to borrow, mortgage, sell, or lease any immovable assets by a two-thirds majority vote of the general assembly.
b. The board may not appoint one of its members as an arbitrator if requested to do so. However, this does not prevent any party to a dispute or conflict from choosing any of its members as their arbitrator or the head of the arbitration panel.
c. The association may form a coalition or partnership with one or more other associations or entities to implement a joint development program, activity, or project aimed at achieving its objectives and goals.
d. The association may join an existing federation or participate in establishing a new federation in accordance with the applicable Associations Law and the regulations issued thereunder.
e. The provisions of the applicable Associations Law and the regulations and instructions issued thereunder shall apply to any case not addressed in these bylaws, or in the event of any conflict between any of their articles and the provisions of the applicable Associations Law and the regulations and instructions issued thereunder.
The association shall adhere to the applicable fundraising regulations and obtain the necessary approvals from the relevant official authorities.
A. In carrying out its work and activities, the association is committed to adopting practices, standards, regulations, and instructions that promote good governance and transparency through:
1- Implementing standards and practices that ensure the association, its members, board of directors, and employees respect laws, regulations, and public morals, and strive to achieve the public good by participating in community development and preventing any practices that could negatively impact the public interest.
2- Implementing standards and practices that ensure the association, its members, board of directors, and employees adhere to the association's bylaws, internal regulations, and policies that comply with applicable legislation within the Hashemite Kingdom of Jordan.
3- Adopting sound behavioral standards and practices that minimize conflicts of interest in financial, administrative, technical, and procurement matters, and ensure respect for the confidentiality of all information related to the association and its work, in accordance with applicable legislation. 4. Adopt sound administrative systems and regulations that enable the Board of Directors to effectively oversee and supervise the association's operations and activities, enforce administrative and legal accountability, and clearly define powers and responsibilities to ensure proper oversight.
5. Adopt sound financial systems and regulations that guarantee continuous financial monitoring of the association's resources and expenditures, and ensure the association's adherence to the sources stipulated in this system.
6. Adopt systems and regulations governing the association's recruitment process, based on merit and competence, and ensure a suitable work environment for employees.
7. Adopt standards governing the fundraising and grant-collection process for the association, enabling it to build trust with donors and funding bodies and gain their support.
8. Adopt advanced standards of integrity and transparency to achieve the association's goals and mission and implement its activities.
B. The association is committed to maintaining the vitality and integrity of the volunteer sector and enhancing public trust in it through financial transparency and documented information. To ensure this goal is achieved and to prevent the association from being exploited for any illegal activities, it adheres to the following:
1- Exercising due diligence to identify donors or beneficiaries of the association's services, verifying their legal status, activities, the purpose and nature of their working relationship with the association, and the true beneficiary of the relationship between these individuals and the association, if any. All relevant data must be recorded in dedicated registers and retained for a period of no less than five years from the date of completion of the transaction or the termination of the working relationship with the association, as applicable, and this data must be updated periodically.
2- Avoiding dealings with individuals of unknown identity, those using fictitious or alias names, or with shell banks or companies. 3. The Association shall immediately notify the Secretary-General of the Associations Registry of any transaction suspected of being related to money laundering or terrorist financing, and retain a copy of the notification, along with all related documents, records, data, and information, for a period of no less than five years from the date of notification or until a final court ruling is issued regarding the transaction, whichever is longer.
4. The Association shall respect the confidentiality of information related to the notification submitted to the Secretary-General of the Associations Registry pursuant to the provisions of paragraph (3) of this Article, and any procedures related to this notification that may be taken regarding transactions suspected of being related to money laundering or terrorist financing, or any information related thereto.
5. The Association shall maintain records of all local, regional, and international financial transactions conducted by the Association, including sufficient data to identify these transactions. These records, along with all related documents, records, data, and information, shall be retained for a period of no less than five years from the date of completion of the transaction or the date of termination of dealings with the Association, as applicable, and this data shall be updated periodically.
6. The Association shall comply with the provisions of the applicable Associations Law regarding funding from non-Jordanian entities.
7- Taking into account the obligations contained in the relevant and enforceable international resolutions and adhering to them, which are communicated to the association by the Secretary-General of the Associations Registry or the competent authorities in this regard.
The Council shall prepare the necessary instructions for implementing the provisions of this system, including the instructions necessary for organizing and managing the work of the association, the conditions for the affiliation and membership of arbitrators and the registration of experts, as well as the instructions for organizing and managing arbitration in accordance with the objectives of the association, and shall present them to the General Assembly for approval.
The amended statutes of the Jordanian Arbitrators Association for the year 2023 are hereby cancelled, provided that the instructions issued thereunder shall continue to be in effect until they are cancelled, amended, or replaced by others in accordance with the provisions of these statutes.